Financial reports the board and owners understand.

The usual question: what is our fee spent on?

Financial mistrust is one of the main causes of delinquency and tense assemblies. It almost always shows up when owners don’t get clear, regular information. Building those reports by hand, from several spreadsheets, takes days and never quite adds up.

What the module does

Yearly budget by line item

Management records the yearly budget by income and expense line items (security, maintenance, common-area electricity, administration, reserve fund) and the system calculates the totals and the surplus or deficit. Once approved, it’s published so the board and owners can view it in their portal.

Automatic monthly accounting close

On the 1st of every month CondoCMS generates the previous month’s close with:

• amounts billed and actually collected,
• the period’s collection efficiency,
• the accumulated outstanding balance,
• the number of delinquent units,
• and water consumption and billing, if the module is enabled.

Notes and publishing

Management completes the close with the month’s expenses, extraordinary income and a written summary; the system calculates the balance and management publishes it. From then on the board and owners see it in their portal.

Transparency without exposing personal data

The published close shows aggregate condominium figures. Nobody sees their neighbor’s balance, and delinquency is reported without names, in line with Costa Rica’s data protection law (Law 8968).

Integrated with everything else

Reports are fed by the same data as fee billing and water billing, so the report’s numbers always match the account statements.

To know what to report and how often, read our guide on financial transparency in a condominium.