Management
Management dashboard
Units, fees, payments, delinquency, invoicing, reports and condominium settings.
- KPI dashboard
- Payment reconciliation
- Financial reports
Built in Costa Rica · Electronic invoicing with Hacienda
Software forCondominiums
The all-in-one platform to manage, organize and grow your condominium.
- Residents
& owners - Fees &
delinquency - Maintenance
& reports - Real-time
analytics - Security
& control
Dashboard
Monthly income
₡12,850,000
+8.7% vs last month
Units
128
Total units
Delinquency
8.4%
-1.2% vs last month
Issues
15
In progress
Income, last 6 months
Recent issues
Water leak
Apt. 101
Garage door
Common area
Hallway light
Hallway 2
See all
9:41
Hi, Admin
Condominium balance
₡12,850,000
Available
Notices
Bookings
Visitors
Payments
Upcoming payments
Maintenance fee
July 2026
₡45,000
Paid
Home
Billing
Notices
More
- Access fromanywhere
- Secure &protected data
- Smartnotifications
- Your whole condominiumin one place
What is CondoCMS?
Condominium management, without spreadsheets or group chats.
CondoCMS is cloud software for managing condominiums and HOAs in Costa Rica. It brings together in one platform fee billing by ownership share, payment reconciliation, delinquency tracking, water meter readings, electronic invoicing with Costa Rica’s tax authority (Hacienda), amenity bookings, announcements, gatehouse visitor control, violations with due process, and virtual assemblies with video and voting.
- integrated modules
- 11
- portals: management, residents and gatehouse
- 3
- cloud-based, nothing to install
- 100%
- access from phone or computer
- 24/7
Features
Condominium management software features.
Turn on only the modules you use. Each one works with the others from day one.
Automatic fees
Monthly charges generated from each unit’s ownership share, with late fees and always up-to-date account statements.
Payments & reconciliation
Residents report payments with a receipt; management confirms or rejects in one click.
Delinquency tracking
Balance aging and follow-up on overdue units in real time.
Electronic invoicing
Electronic receipts issued and sent to Hacienda from the same platform.
Water readings
Meter readings captured per period and billed by each unit’s actual usage.
Virtual assemblies
Board meetings and assemblies with video, quorum and votes by ownership share, chat, notes and recording.
Amenity bookings
Pool, clubhouse or party room: availability, rules and booking charges.
Announcements & documents
Formatted notices with read receipts, and condominium documents shared by audience.
Visitor control
Pre-authorization from the phone, signed QR passes and gatehouse entry log.
Violations with due process
Notice, acknowledgment, response and resolution: fully documented and traceable.
Reports
Budget by line item and a monthly accounting close published to the board and owners.
Maintenance & incidents
Issues reported with photos and tracked, plus a preventive plan with reminders.
Three portals, one platform
One portal for management, residents and the gatehouse.
Residents
Resident portal
Account statement, payment reporting, bookings, announcements, visitors and assemblies from any phone.
- Up-to-date statement
- Book in seconds
- Vote in assemblies
Gatehouse
Security gatehouse
Fast visitor registration and violation reporting right from the gate.
- Entries and exits
- Search by plate
- Violation reports
Getting started
Your condominium on CondoCMS in three steps.
- 1
Request a demo
Tell us how many units your condominium has and what you need to solve.
- 2
We set up your condominium
We enable modules, load units and send the invitation to management.
- 3
Invite your residents
Each resident uses their portal from any device, nothing to install.
Security & control
Security and data protection (Law 8968), by design.
Each condominium’s information is isolated from the rest, and every user only accesses what their role allows.
HTTPS encryption
All communication travels encrypted end to end.
Role-based access
Management, residents and gatehouse with separate permissions.
Isolated data
Every condominium runs in its own data space.
Invitation-only accounts
Accounts are activated by invitation with strong passwords.
Guides
Practical guides to managing condominiums in Costa Rica.
Fees, delinquency, assemblies, fines, water and more, explained for managers and boards.
3 min read
Financial transparency in a condominium: what to report to owners and how often
Which financial reports condominium management should share: budget versus actual, account statements, delinquency, reserve fund, minutes and contracts.
- Finance
- Transparency
- Governance
3 min read
Booking common areas in condominiums: clear rules to avoid conflicts
How to organize bookings for the BBQ area, event room or pool in a condominium: bylaws, schedules, capacity, deposits, approval, delinquency and cancellations.
- Bookings
- Amenities
- Community
4 min read
How to bill water in a condominium: individual meters, readings and rates
A guide to billing water by consumption in Costa Rican condominiums with a master meter: monthly readings, consumption math, rates, leaks and data-entry errors.
- Water
- Fees
- Finance
FAQ
Frequently asked questions about CondoCMS.
What is CondoCMS?
CondoCMS is cloud software for condominium and HOA management in Costa Rica. It covers fee billing, payments, delinquency, water readings, electronic invoicing with Hacienda, amenity bookings, announcements, visitor control, violations and virtual assemblies.
Does CondoCMS issue electronic invoices with Hacienda?
Yes. The electronic invoicing module issues electronic receipts and sends them to Costa Rica’s Ministry of Finance (Hacienda) from the same platform.
How does CondoCMS calculate maintenance fees?
It automatically generates each unit’s monthly charges based on its ownership share, keeping account statements and delinquency up to date.
What can residents do in the portal?
Check their account statement, report payments with a receipt, book amenities, read announcements, register visitors, view violations and take part and vote in assemblies.
Can we hold virtual assemblies?
Yes. Regular or extraordinary board meetings and assemblies include video calls, chat, voting on resolutions weighted by ownership share (for, against or abstain), notes and recording.
How does QR visitor control work?
Residents pre-authorize the visit from their portal and share a digitally signed, single-use QR pass with no personal data. At the gatehouse, the guard scans it with the camera, a USB reader or the manual code and logs the entry; the resident is notified when the visitor arrives.
How does CondoCMS protect personal data?
It is designed to help the condominium comply with Costa Rica’s Law 8968: each condominium’s data is isolated, access is role-based and by invitation, connections are encrypted (HTTPS) and visitor QR passes contain no personal data.
Do I need to install anything?
No. CondoCMS runs in the browser on computers, tablets and phones.
Can I enable only the modules I need?
Yes. Each condominium has its own module catalog and pays only for what it uses.
How much does CondoCMS cost?
Pricing depends on the number of units and active modules. The demo is free and we send you a tailored quote.
How do I get started?
Request a demo on WhatsApp or by email. We set up your condominium and send the invitation to management to get started.
Take your condominium to the next level.
Book a free demo and see how CondoCMS simplifies management from the very first month.