Management
Management dashboard
Units, fees, payments, delinquency, invoicing, reports and condominium settings.
- KPI dashboard
- Payment reconciliation
- Financial reports
Built in Costa Rica · Electronic invoicing with Hacienda
Software forCondominiums
The all-in-one platform to manage, organize and grow your condominium.
- Residents
& owners - Fees &
delinquency - Maintenance
& reports - Real-time
analytics - Security
& control
Dashboard
Monthly income
₡12,850,000
+8.7% vs last month
Units
128
Total units
Delinquency
8.4%
-1.2% vs last month
Issues
15
In progress
Income, last 6 months
Recent issues
Water leak
Apt. 101
Garage door
Common area
Hallway light
Hallway 2
See all
9:41
Hi, Admin
Condominium balance
₡12,850,000
Available
Notices
Bookings
Visitors
Payments
Upcoming payments
Maintenance fee
July 2026
₡45,000
Paid
Home
Billing
Notices
More
- Access fromanywhere
- Secure &protected data
- Smartnotifications
- Your whole condominiumin one place
What is CondoCMS?
Condominium management, without spreadsheets or group chats.
CondoCMS is cloud software for managing condominiums and HOAs in Costa Rica. It brings together in one platform fee billing by ownership share, payment reconciliation, delinquency tracking, water meter readings, electronic invoicing with Costa Rica’s tax authority (Hacienda), amenity bookings, announcements, gatehouse visitor control, violations with due process, and virtual assemblies with video and voting.
- integrated modules
- 12+
- portals: management, residents and gatehouse
- 3
- cloud-based, nothing to install
- 100%
- access from phone or computer
- 24/7
Features
Everything your condominium needs.
Turn on only the modules you use. Each one works with the others from day one.
Automatic fees
Monthly charges generated from each unit’s ownership share, with late fees and always up-to-date account statements.
Payments & reconciliation
Residents report payments with a receipt; management confirms or rejects in one click.
Delinquency tracking
Balance aging and follow-up on overdue units in real time.
Electronic invoicing
Electronic receipts issued and sent to Hacienda from the same platform.
Water readings
Meter readings captured per period and billed by each unit’s actual usage.
Virtual assemblies
Board meetings and assemblies with video calls, chat, voting on resolutions, notes, recording and transcription.
Amenity bookings
Pool, clubhouse or party room: availability, rules and booking charges.
Announcements
Notices and newsletters that reach every resident instantly.
Visitor control
Gatehouse entry and exit log with plate, ID and destination unit.
Violations with due process
Notice, acknowledgment, response and resolution: fully documented and traceable.
Reports
Financial and operational analysis for the board and management.
Modular by design
Each condominium turns on its own catalog of modules.
Three portals, one platform
Everyone sees exactly what they need.
Residents
Resident portal
Account statement, payment reporting, bookings, announcements, visitors and assemblies from any phone.
- Up-to-date statement
- Book in seconds
- Vote in assemblies
Gatehouse
Security gatehouse
Fast visitor registration and violation reporting right from the gate.
- Entries and exits
- Search by plate
- Violation reports
Getting started
Your condominium online in three steps.
- 1
Request a demo
Tell us how many units your condominium has and what you need to solve.
- 2
We set up your condominium
We enable modules, load units and send the invitation to management.
- 3
Invite your residents
Each resident uses their portal from any device, nothing to install.
Security & control
Your data, protected by design.
Each condominium’s information is isolated from the rest, and every user only accesses what their role allows.
HTTPS encryption
All communication travels encrypted end to end.
Role-based access
Management, residents and gatehouse with separate permissions.
Isolated data
Every condominium runs in its own data space.
Invitation-only accounts
Accounts are activated by invitation with strong passwords.
FAQ
Clear answers.
What is CondoCMS?
CondoCMS is cloud software for condominium and HOA management in Costa Rica. It covers fee billing, payments, delinquency, water readings, electronic invoicing with Hacienda, amenity bookings, announcements, visitor control, violations and virtual assemblies.
Does CondoCMS issue electronic invoices with Hacienda?
Yes. The electronic invoicing module issues electronic receipts and sends them to Costa Rica’s Ministry of Finance (Hacienda) from the same platform.
How does CondoCMS calculate maintenance fees?
It automatically generates each unit’s monthly charges based on its ownership share, keeping account statements and delinquency up to date.
What can residents do in the portal?
Check their account statement, report payments with a receipt, book amenities, read announcements, register visitors, view violations and take part and vote in assemblies.
Can we hold virtual assemblies?
Yes. Regular or extraordinary board meetings and assemblies include video calls, chat, voting on resolutions (for, against or abstain), notes, recording and transcription.
Do I need to install anything?
No. CondoCMS runs in the browser on computers, tablets and phones.
Can I enable only the modules I need?
Yes. Each condominium has its own module catalog and pays only for what it uses.
How much does CondoCMS cost?
Pricing depends on the number of units and active modules. The demo is free and we send you a tailored quote.
How do I get started?
Request a demo on WhatsApp or by email. We set up your condominium and send the invitation to management to get started.
Take your condominium to the next level.
Book a free demo and see how CondoCMS simplifies management from the very first month.